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A2 (Elementary)Vocabulary

At Work and in the Office

Learn 20 A2 English words for the office - deadline, meeting, postpone, overtime, deal with, in charge of - with a story and a quiz.

This is the vocabulary of a working week in English: the meeting that gets postponed, the deadline that does not move, and the person who is in charge of something nobody can name. It also contains one noun that takes a plural verb without a plural sstaff – which catches almost everybody. Learn the 20 words, then come to a Thursday in an office where nothing went wrong and nothing went right.

20 words to learn

The 20 words

meetingnoun

/ˈmiːtɪŋ/

A time when people come together to discuss work.

We had a meeting about having fewer meetings.

deadlinenoun

/ˈdedlaɪn/

The day or time by which something must be finished.

The deadline is Friday and it will not move.

projectnoun

/ˈprɒdʒekt/

A piece of work with a beginning, an end and a purpose.

I am on a project with three other people.

tasknoun

/tɑːsk/

One particular piece of work you have to do.

Break the project into small tasks.

reportnoun

/rɪˈpɔːt/

A written document giving information about something.

I have to write a report by Thursday.

attachverb

/əˈtætʃ/

To add a file to an email.

I attached the wrong document, of course.

arrangeverb

/əˈreɪndʒ/

To organise and fix a time for something.

Can we arrange a call for Tuesday?

cancelverb

/ˈkænsl/

To stop something that was planned. It will not happen.

They cancelled the meeting an hour before.

postponeverb

/pəˈspəʊn/

To move something to a later time. It will still happen.

We postponed it to next week.

attendverb

/əˈtend/

To go to a meeting, class or event. Formal.

Twelve people were invited and four attended.

in charge ofphr

/ɪn ˈtʃɑːdʒ əv/

Responsible for something or somebody.

Nobody knew who was in charge of the budget.

overtimenoun

/ˈəʊvətaɪm/

Extra hours you work beyond your normal week.

I did six hours of overtime that week.

breaknoun

/breɪk/

A short rest during the working day.

Take a proper break – eating at your desk is not one.

staffnoun

/stɑːf/

All the people who work somewhere. Takes a plural verb.

The staff are unhappy about the new hours.

departmentnoun

/dɪˈpɑːtmənt/

One section of a company: sales, finance, human resources.

That is a question for another department.

deal withverb

/ˈdiːl wɪð/

To take action about a problem or a person.

I will deal with the complaint this afternoon.

sort outverb

/sɔːt ˈaʊt/

To solve a problem or put something in order. Informal.

Somebody needs to sort out the printer.

printernoun

/ˈprɪntə(r)/

The machine that puts documents on paper.

The printer has been broken since March.

pay risenoun

/ˈpeɪ raɪz/

An increase in your salary. Americans say raise.

She asked for a pay rise and got one.

trainingnoun

/ˈtreɪnɪŋ/

Learning the skills for your job. Uncountable.

We had two days of training and used none of it.

Now read the story

Story · all 20 words

A Thursday

Nothing went wrong at work last Thursday and nothing went right either, and I have been thinking about it ever since as a fairly accurate description of office life.

It began with a meeting at nine that had been arranged in March, postponed twice, and finally survived. Twelve people were invited. Four attended. Two of those had no idea why they were there, and one of them said so out loud in the first minute, which I respected enormously.

The subject was a project that has now been running for fourteen months. Somewhere in the second half hour it emerged that nobody in the room was actually in charge of it. Three people believed somebody else was. The deadline, which is in November, was described by one colleague as “comfortable”, and everybody wrote that word down.

Afterwards I went back to my desk to write a report that has been on my list of tasks since the beginning of the month. I wrote four hundred words, sent it to my manager, and then realised I had attached the wrong document. The one I sent was a shopping list. She replied with a single full stop, which I have chosen to read as kindness.

At eleven the printer stopped working again. It has been dying slowly since March, and the whole department now treats it the way you treat an elderly relative: gently, and with low expectations. Somebody said that we should really sort out the printer. Everybody agreed. Nobody has.

At lunch I actually took a proper break – twenty-five minutes, outside, no phone – because our new head of training spent a whole afternoon last month explaining why eating at your desk is not a break. It was the single most useful thing anybody has taught me in two years, and I still forget it four days out of five.

The afternoon was better. I had to deal with an angry email from a customer who was entirely right, and once I stopped defending us and simply agreed with him, it took nine minutes. Then I did two hours of overtime, which I did not mind, because the office is quiet after six and I get more done between six and eight than between nine and one.

At about seven my colleague Huda put her head round the door and told me she had finally asked for a pay rise, after four months of deciding to. They said yes immediately, which she found insulting, and she is probably right.

The staff here are good people. Somebody always cancels something, the printer is always broken, and the project will still be running in November. But at half past seven on a Thursday, Huda and I sat on a desk eating somebody else’s biscuits and laughing about the shopping list, and that is most of what a job actually is.

Tutor tip

Staff takes a plural verb. It has no s, but it means all the people, so:

The staff are unhappy.    ✗ The staff is unhappy.
Ten members of staff    ✗ ten staffs

The same happens with police: The police are here.

Cancel or postpone? These are not the same, and confusing them causes real problems at work:

cancel = it will not happen at all
postpone (or put off) = it will happen, but later

So Can we postpone until Tuesday? keeps the meeting alive; Can we cancel? kills it.

Deal with or sort out? Both mean to handle a problem. Deal with is neutral and works in writing: I will deal with it today. Sort out is British and informal, and is better in speech: I’ll sort it out. Note that sort out can be split – sort it out – and with a pronoun it must be: never sort out it.

Training and overtime are uncountable: some training, a lot of overtime, two days of training – never trainings or overtimes.

British and American: pay rise / raise · CV / résumé · annual leave or holiday / vacation · note the American PTO (paid time off).

Quick recap

The work: project, task, report, deadline, training.
The people: staff, department, in charge of.
The diary: meeting, arrange, cancel, postpone, attend, break, overtime.
Getting things done: attach, deal with, sort out, printer.
The good news: pay rise.

Write three short work emails in one line each: one to arrange a meeting, one to postpone it, and one to say you will deal with a problem today.

Now practise with the questions below.

Check your understanding

Answer the questions below. You will see instantly if you are right.

1.Which sentence is correct?
Staff means all the people and takes a plural verb.
2.How do you count staff?
Members of staff.
3.The meeting will happen, but on Tuesday instead. It has been ___.
Postponed = moved later. Cancelled = it will not happen.
4.The meeting will not happen at all. It has been ___.
Cancelled.
5.Which sentence is correct?
With a pronoun the verb must be split: sort it out.
6.Which is better in a formal email?
Deal with is neutral; sort out is informal and British.
7.Which sentence is correct?
Training is uncountable.
8.Extra hours beyond your normal week are ___.
Overtime - uncountable.
9.To add a file to an email is to ___ it.
Attach.
10.Responsible for something means you are ___ it.
In charge of.
11.The day by which work must be finished is the ___.
The deadline.
12.One section of a company, like sales or finance, is a ___.
A department.
13.What do Americans call a <strong>pay rise</strong>?
A raise.
14.To go to a meeting or class, in formal English, is to ___ it.
Attend. (Careful: <em>assist</em> means to help.)
15.To organise and fix a time for something is to ___ it.
Arrange.

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